Overview:
When using Stafio.ai to send assessments to candidates, it is crucial to manage their consent to collect and process their data, especially their responses and results. This article explains how the platform facilitates this process, highlighting the importance of your manual actions in ensuring that you have clear and explicit consent before a candidate begins an assessment.
1. The Importance of Candidate Consent
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Legal and Ethical Requirement: Obtaining consent for assessments is a fundamental part of data privacy compliance. It ensures that candidates are aware of what data is being collected (e.g., test scores, video responses, behavioral insights) and agree to its use for the purpose of their application.
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Building Candidate Trust: Clearly communicating your intent and obtaining consent builds trust with candidates, fostering a positive and transparent hiring experience.
2. The Consent Process for Assessments
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Automated & Manual Integration: Stafio.ai's assessment feature integrates the consent process directly into the candidate experience.
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Pre-Assessment Consent: Before a candidate can begin an assessment, the system will present a consent form or a button. This is typically a pre-written statement that explains what data will be collected, how it will be used, and the candidate's right to withdraw their consent.
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Manual Intervention Point: The candidate must manually and explicitly agree to the terms by clicking the "I Agree" button. If they do not provide consent, they will not be able to proceed with the assessment, and this action will be logged in their profile.
3. Troubleshooting & Tips:
Issue: A candidate claims they never consented to an assessment.
Suggested Fix: Go to the candidate's profile and check the consent log. If it shows they provided consent, you can share a screenshot or the documented consent with them. If the log shows they did not consent, you must not use any data from their assessment.
Issue: I need to customize the consent language for our assessments.
Suggested Fix: This may require administrator access. Go to the "Settings" menu and look for a section on "Assessments" or "Data Privacy" to manually edit the consent form template that candidates see before starting an assessment.