Overview:
As a Stafio.ai user, you have the ability to manage your own personal data as a recruiter, including the information you've added to the platform. This article explains how you can manually delete your personal information or export your own data, such as notes, comments, or other contributions, in the event of a team change or account deactivation. Your ability to manually control this data ensures compliance with internal policies and personal privacy preferences.
1. Understanding Recruiter Data
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"Recruiter data" refers to the personal information you, as a user, have stored in the Stafio.ai system. This is separate from the candidate data you manage.
This includes:
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Your user profile information (name, email, role, etc.).
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Any private notes, comments, or tags you have added to candidate profiles.
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Your saved filters, custom dashboards, and other preference settings.
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Your activity log within the system.
2. Exporting Your Recruiter Data
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In many cases, before leaving a company or deactivating your account, you may need to export a record of your contributions to the platform.
Steps to Manually Export Your Data:
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Navigate to your User Profile Settings (usually found by clicking your profile picture or a gear icon).
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Look for a section titled "Data Management" or "Data Export."
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Click on the "Export My Data" or a similar button.
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The system will generate a file (e.g., CSV, JSON) containing your personal notes, comments, and other contributions, and it will be sent to your registered email address or downloaded directly.
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Manual Intervention Point: The initiation of this export process is a manual action you perform to securely obtain a copy of your data.
3. Deleting Your Recruiter Data
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When your account is deactivated or deleted, your personal data and contributions will be handled according to your organization's policies and legal requirements.
Steps to Initiate Deletion:
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The deletion process is typically initiated by an Administrator when they deactivate your account.
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In some cases, you may have the option to manually request deletion of your own data from your profile settings.
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Once the deletion is initiated, your personal notes and other contributions will be anonymized or permanently removed from the system. Your user account will be deactivated, and your login credentials will no longer be valid.
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Manual Intervention Point: The decision to delete a user's data and the execution of this process are manual actions, often requiring an administrator's approval to maintain data integrity and compliance.
4. Troubleshooting & Tips:
Issue: I can't find the "Export My Data" button.
Suggested Fix: This functionality may be restricted by your organization's settings. Contact your workspace administrator to request a data export.
Issue: After my account was deactivated, I found my notes were still visible to other team members.
Suggested Fix: This may be due to how your organization configured the data handling policy. Some platforms anonymize a user's notes rather than deleting them to maintain a record of historical context. Contact your administrator to clarify the policy.
Issue: My data export file seems incomplete.
Suggested Fix: The export process may only include specific types of data, such as your notes and comments. If you are looking for a specific type of data that is missing, contact Stafio.ai support for assistance.