Overview: Stafio.ai provides a versatile skill assessment framework, allowing you to choose between leveraging a curated Stafio.ai Assessment Library or building highly tailored tests from your Custom Question Bank. Both options are enhanced by AI recommendations and automated triggers, ensuring efficient, objective, and scalable candidate evaluation for your job postings.
1. Accessing and Utilizing the Stafio.ai Assessment Library
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For quick setup and standardized testing, Stafio.ai offers a built-in library of ready-to-use skill assessments.
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How to Access: Navigate to the "Assessments" section and select the "Assessment Library" tab, or find the assessment selection within an individual job post's "Assessments" section.
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AI-Recommended Assessments from Library:
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Attaching Library Assessments to a Job:
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Select the desired assessment(s) from the recommended list or by Browse the library.
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Click "Add to Job" or "Attach." These assessments are then linked to your specific job posting. [Placeholder for image: Screenshot of Stafio.ai Assessment Library interface, showing recommended assessments or selection list]
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2. Creating and Managing Your Custom Question Bank
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For unique or highly specialized roles, you can build assessments from scratch using your own question bank.
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Accessing the Question Bank: In the "Assessments" section, select the "Question Bank" tab.
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Adding New Questions:
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Click "Add New Question" to populate your bank.
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Choose from various question types: Multiple Choice, Short Answer, Long Answer, Coding Challenge, Video Response, etc.
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AI Assistance in Question Creation: Stafio.ai's AI can significantly streamline this process:
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AI-Generated Questions: Provide a topic or skill, and the AI can suggest relevant questions for you to review and add to your bank.
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Question Refinement: Paste your own questions, and the AI can help refine wording, suggest additional options for multiple-choice, or identify potential ambiguities.
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Difficulty & Tagging: The AI can automatically suggest difficulty levels and apply relevant skill tagsto your questions, making them easier to find later.
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Organizing Questions: Categorize questions by skill, job role, difficulty, or custom tags for efficient retrieval. [Placeholder for image: Screenshot of the Question Bank interface, showing "Add New Question" and AI assistance features]
3. Building Custom Skill Assessments from Your Question Bank
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Once your question bank is populated, you can assemble unique, tailored assessments.
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Steps to Create a Custom Assessment:
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From the "Assessments" section, go to the "My Assessments" or "Custom Assessments" tab.
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Click "Create New Assessment."
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Provide a clear name (e.g., "Senior Python Dev Screening," "Marketing Fundamentals Quiz") and a description.
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Add Questions from Question Bank: Use filters (by skill, difficulty, question type, AI-suggested relevance) to efficiently select and add questions from your Custom Question Bank to your new assessment.
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AI Assistance in Assessment Assembly:
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Balanced Assessment Suggestions: The AI can recommend a balanced set of questions from your bank based on the assessment's purpose or associated job criteria, ensuring comprehensive coverage of skills.
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Difficulty Balancing: AI can help ensure the assessment has an appropriate mix of easy, medium, and hard questions.
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Configure Settings:
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Duration: Set a time limit for the assessment.
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Total Marks/Weightage: Assign points to questions.
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Pass/Fail Threshold: Define the minimum score required to pass, crucial for informed decision-making.
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Instructions: Provide clear instructions for candidates. [Placeholder for image: Screenshot of custom assessment builder, showing question selection from bank and settings]
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4. Linking Assessments to a Job (Library & Custom)
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Both Stafio.ai Library assessments and your Custom-built assessments need to be linked to a specific job post to be used in the hiring process.
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Steps to Link:
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Navigate to the individual job post you wish to modify.
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Go to the "Assessments" tab or section.
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Here, you can either **select from the **Stafio.ai Library (as described in section 1) or link an assessment you built from your custom collection (as described in section 3). You can link multiple assessments if needed. [Placeholder for image: Screenshot of linking assessments (both types) to a job post]
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5. Setting Up Automated Assessment Triggers and Review
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While assessment invitations can be fully automated, the progression of candidates based on results still requires your review and intervention.
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Steps to Configure Triggers:
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Within the job's "Assessments" section (after linking your assessment), look for "Automation Settings" or "Send Triggers."
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Define Trigger Condition: Select a pipeline stage or candidate action that will automatically initiate the assessment invitation. Common triggers include:
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"When candidate applies to this job" (Assessment sent immediately upon application).
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"When candidate is moved to the 'Assessment' stage" (Assessment sent when you manually or automatically move a candidate to this stage in the pipeline).
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Reviewing for Progression (Human Intervention Required): Based on the Pass/Fail Threshold you set for your assessments, Stafio.ai will clearly flag or highlight candidates whose scores meet or fall below the set criteria.
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For example, the system might indicate:
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"Score above [X]% (Pass): Recommended for 'Interview' stage."
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"Score below [Y]% (Fail): Recommended for 'Rejected' stage."
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It is then up to you to review these recommendations and manually move the candidate to the appropriate next pipeline stage (e.g., 'Interview' or 'Rejected').
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Automated triggers ensure no candidate is missed and assessments are sent promptly. The system provides clear data and recommendations for efficient human-driven progression. [Placeholder for image: Screenshot of automated assessment trigger settings, showing stage selection and pass/fail automation based on assessment score]
Benefits of Stafio.ai's Assessment Management:
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Flexible Evaluation: Choose between standardized library tests or highly customized assessments.
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AI-Enhanced Creation: Benefit from AI assistance in generating and structuring questions and assessments.
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Automated Efficiency: Streamline the assessment invitation process and get clear result-based recommendations.
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Data-Driven Decisions: Objective scores facilitate fair and consistent candidate comparison, informing your manual progression choices.
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Scalability: Efficiently manage assessments for a large volume of candidates across multiple jobs.
Troubleshooting & Tips:
Issue: Assessment not sending automatically?
Suggested Fix: Verify your automated triggers are correctly configured. Ensure the candidate reached the exact pipeline stage defined in the trigger. Check if the assessment is correctly linked to the job.
Issue: Candidates are not being flagged/recommended for progression after taking assessments?
Suggested Fix: Double-check the Pass/Fail Thresholds set for the assessment. Ensure candidates have completed the assessment fully and results are recorded.
Issue: AI questions/suggestions seem irrelevant for custom bank?
Suggested Fix: Provide more context or specific keywords when prompting the AI for questions. Review and refine AI suggestions critically. AI models continuously learn, and feedback helps improve accuracy.
Issue: Cannot find a specific assessment in the Stafio.ai Library?
Suggested Fix: Use the search bar in the assessment library. If it's a very niche skill, consider building a custom assessment from your question bank instead.
Issue: Custom assessment questions missing/incorrect?
Suggested Fix: Ensure you've properly saved and added questions from the Question Bank to your custom assessment before linking it to a job.