Overview: While Stafio.ai's internal sourcing tools are powerful, you often encounter promising candidates outside the platform through networking, referrals, or other channels. Stafio.ai enables you to easily invite these external candidates to apply to your open roles, streamlining their application process and bringing them directly into your recruitment pipeline.
Methods for Inviting External Candidates:
1. Sharing a Direct Job Application Link
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This is the most common and straightforward method to invite external candidates. Every job posting on Stafio.ai has a unique, shareable application link that directs candidates directly to the job description and application form.
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Steps to Get the Link:
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Navigate to the individual job post you wish to invite candidates for.
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Look for a "Share Job," "Copy Link," or similar option, often found near the job title or within an "Actions" menu.
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Click this option to copy the unique application URL.
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How to Use: You can then paste this link into a personal email, a LinkedIn message, or any other communication platform you use to reach out to candidates.
2. Sending a Direct Email Invitation from Stafio.ai (if available)
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Stafio.ai may offer a feature to send an invitation email directly from the platform to an external candidate's email address. This method can offer better tracking and a more integrated experience.
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Steps to Send Direct Invite:
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Go to the "Candidates" or "Talent Search" section.
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Look for an option like "Add Candidate," "Invite Candidate," or a similar action that allows you to manually enter a candidate's basic details (Name, Email).
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Upon entering their details, you will typically find an option to "Send Application Invite" or "Invite to Job."
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You may have the opportunity to select the job they should apply to and add a personalized message to the invitation email.
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Benefits: This method often tracks whether the invite was opened or if the candidate started/completed the application, providing better visibility. [Placeholder for image: Screenshot of "Add Candidate" / "Invite Candidate" flow leading to email invite]
Customizing Your Invitation:
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When sharing a link or sending a direct invite, always include a personalized message.
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Key elements to include:
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The specific job title you're inviting them to.
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Why you think they'd be a great fit (highlight their relevant skills/experience).
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A clear Call-to-Action (e.g., "Click here to view the full job description and apply").
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Your contact information for any questions.
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Tracking Invited Candidates:
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Stafio.ai typically provides insights into candidates who have been invited:
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Job Applicants List: Once an invited candidate applies, their profile will appear in the specific job's applicant list.
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Candidate Profiles: If they were added manually before inviting, their profile might show "Invite Sent" status.
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Outreach/Invite Reports: Some systems offer dashboards to track the status of all sent invites (e.g., sent, opened, clicked, applied).
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You may also see the "Source" of the application attributed to "Direct Invite," "External Source," or similar if they used your link.
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Best Practices for Effective Invitations:
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Be Specific: Always link directly to the job and explain why you're reaching out to them.
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Highlight Benefits: Briefly mention what makes the role or company attractive.
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Keep it Concise: Respect their time with a clear, direct message.
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Follow Up (Manually): If you don't hear back after a reasonable period, a polite follow-up can be effective.
Troubleshooting & Tips:
Issue: Candidate says they didn't receive the invite link/email?
Suggested Fix: Verify the email address. Ask them to check their spam/junk folder. If using a direct platform email, check your sent messages for any delivery errors.
Issue: Link is broken or leads to wrong job?
Suggested Fix: Ensure you copied the full, correct URL for the specific job. Test the link yourself before sending to multiple candidates.
Issue: No option to send direct email invite in Stafio.ai?
Suggested Fix: This feature might not be available or might require specific user permissions. In this case, rely on copying the job link and sending it via your own email client.
Issue: Can't track if an invited candidate applied?
Suggested Fix: Ensure they use the specific link you provided. If they find the job through a different source (e.g., a job board), the tracking might be different. Consider adding a unique parameter to the link if the system supports it.