Overview: Posting a job on Stafio.ai is a straightforward process that allows you to quickly create and publish new openings, attract candidates, and kickstart your recruitment pipeline. This guide will walk you through each step, from entering basic job details to making your position live.
Step-by-Step Instructions:
Step 1: Navigate to Job Creation
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From your Stafio.ai Dashboard, look for a prominent "Add New Job" or "+ Create Job" button. This is typically found in the central area of the dashboard or within the "Talent Hub" section in the left navigation panel.
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Clicking this button will open the job creation wizard or form. [Placeholder for image: Screenshot of Dashboard or Talent Hub with "Add New Job" button highlighted]
Step 2: Enter Basic Job Information
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You will be prompted to fill in the core details of your job opening:
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Job Title: The official title of the position (e.g., "Senior Software Engineer," "Marketing Specialist").
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Location: Specify if the role is On-site, Remote, or Hybrid. If on-site/hybrid, you might need to enter the specific city/country.
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Employment Type: Select the type of employment (e.g., Full-time, Part-time, Contract, Internship).
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Number of Openings: Indicate how many candidates you plan to hire for this specific role.
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Experience Level: Choose the required experience level (e.g., Entry-level, Mid-level, Senior, Executive).
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Click "Next" or "Save and Continue" to proceed. [Placeholder for image: Screenshot of the "Basic Job Information" form fields]
Step 3: Define Key Responsibilities and Skills (AI-Assisted)
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To help you quickly build a comprehensive job profile, Stafio.ai provides AI assistance for responsibilities and skills:
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Responsibilities: Select key responsibilities from a list provided by Stafio.ai's AI, or you can add your own custom responsibilities to perfectly match the role's needs.
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Skills: Select the essential skills required for the position. The platform may suggest relevant skills based on the job title, or you can manually add specific technical, soft, or industry-specific skills.
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Click "Next" or "Save and Continue" to proceed. [Placeholder for image: Screenshot of AI-assisted responsibility and skill selection]
Step 4: Craft Your Job Description
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This is where you detail the role for potential candidates, building upon the responsibilities and skills defined in the previous step. Stafio.ai typically provides a rich text editor for this section:
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Detailed Overview: Expand on the role's purpose and its contribution to the team or company.
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Key Responsibilities: Review and refine the responsibilities selected in the previous step, adding more context or specific tasks.
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Required Qualifications: Elaborate on the skills, experience, and educational background needed, including any must-haves or nice-to-haves.
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Benefits & Culture (Optional): Include information about your company culture, benefits, and perks to attract top talent.
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Use Templates (if available): If your company has predefined templates or sections, leverage them to maintain consistency.
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Click "Next" or "Save and Continue." [Placeholder for image: Screenshot of the Job Description editor]
Step 5: Configure Application Settings & Questions
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Customize the application process for this job:
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Resume/CV Upload: Typically a default requirement, ensure this option is enabled.
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Cover Letter (Optional): Decide if a cover letter is required or optional.
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Standard Questions: Stafio.ai may provide default questions (e.g., "Are you legally authorized to work in [country]?").
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Custom Questions: Add your own specific questions to screen candidates effectively (e.g., "What is your experience with [specific software]?"). You might be able to choose question types (e.g., short answer, multiple choice, file upload).
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Click "Next" or "Save and Continue." [Placeholder for image: Screenshot of Application Settings and Custom Questions section]
Step 6: Define Your Hiring Team & Pipeline
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Hiring Team:
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Assign Recruiters: Select the recruiters from your team who will be responsible for this job.
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Assign Hiring Managers: Add relevant hiring managers who will review candidates and participate in the process.
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Approval Workflow (if applicable): If your organization requires approvals before publishing a job, configure the approval chain here.
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Pipeline Stages: Your job will automatically be set up with predefined pipeline stages (e.g., Applied, Screened, Interview, Offer, Hired). These stages are standard for now and help you track candidate progress.
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Click "Next" or "Save and Continue." [Placeholder for image: Screenshot of Hiring Team assignment and Pipeline overview]
Step 7: Review and Publish
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Before making your job live, you'll reach a summary page where you can review all the details you've entered.
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Publishing Options:
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Publish to Career Page: Your job will be immediately visible on your company's dedicated career page hosted by Stafio.ai.
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Post to Job Boards: Select external job boards (e.g., LinkedIn, Indeed) that you want to integrate with and automatically cross-post your job to. (Note: Ensure your integrations are set up in Settings > Integrations).
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Internal Only/Private Link: If you only want to share the job internally or via a direct link, choose this option.
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Once you've reviewed everything and selected your publishing preferences, click "Publish Job" or "Save and Publish."
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Your job is now live and ready to receive applications!
Troubleshooting & Tips:
Issue: "Publish Job" button is greyed out/disabled?
Suggested Fix: Check if all mandatory fields (usually marked with an asterisk *) have been filled. Some organizations may also have a job approval workflow in place; ensure all necessary approvals are obtained before publishing. Contact your administrator if you're unsure.
Issue: Job isn't appearing on linked job boards?
Suggested Fix: First, verify that the job was indeed published. Then, check your integrations settings (Settings > Integrations) to ensure the connection to the specific job board is active and correctly configured. There might be a slight delay (up to a few hours) for jobs to appear on external boards.
Issue: Can't add a specific team member to the Hiring Team?
Suggested Fix: Ensure the team member has already been invited and has an active account on Stafio.ai. Their user role must also have the appropriate permissions to be assigned to a hiring team (e.g., Recruiter, Hiring Manager).
Issue: Need to edit a job after publishing?
Suggested Fix: You can always edit a live job. Navigate to the job in the Talent Hub, select the job, and look for an "Edit Job" option. Changes will usually update immediately on your career page, but may take longer to reflect on external job boards.
Issue: Job description formatting issues?
Suggested Fix: If pasting from another document (e.g., Word), sometimes hidden formatting can cause issues. Try pasting as plain text first, then re-applying formatting within Stafio.ai's editor.